Pick the Best E-Invoicing Solutions for 2025 (+ Our Tips to Choose)
Is your business still manually preparing and emailing PDF invoices to your customers? You need an e-invoicing solution!
E-invoicing software digitalizes the invoice billing and payment process, allowing you to send, receive, and process invoices and payments automatically. Electronic invoicing also allows you to include supporting documents—like contracts and purchase orders—to quickly verify transactions and reconciliation.
Beyond efficiency, electronic invoicing simplifies taxation, optimizes cash flow, and increases financial transparency. Whether you're a CFO tightening financial oversight, a compliance officer managing regulations, or an IT director optimizing digital workflows, the right e-invoicing solution can supercharge your financial operations.
What Are E-Invoicing Solutions?
E-invoicing solutions automate the exchange of invoices between businesses and their buyers and suppliers. Electronic invoices are sent in machine-readable formats (e.g., XML) integrated directly with accounting and ERP systems.
This time-saving automation reduces processing times, minimizes errors, and improves financial visibility. ✅
Why Should You Implement an E-Invoicing Solution?
Almost any business can benefit from electronic invoicing software. These platforms are packed with high-efficiency advantages like:
- Regulatory Compliance – Many governments mandate e-invoicing for tax reporting and fraud prevention.
- Cost Efficiency – Eliminates paper invoices, printing, and mailing costs.
- Error Reduction – Automated validation minimizes billing discrepancies.
- Faster Payments – Real-time invoice processing speeds up cash flow.
- Seamless System Integration – Syncs with ERP, accounting, and procurement systems.
Is E-Invoicing Mandatory in the U.S.?
Although there is no federal requirement yet, some government agency contracts require B2G (business-to-government) e-invoicing, and adoption is increasing.
Additionally, global trends suggest that businesses operating internationally should prepare for electronic invoicing mandates rolling out in the near future.
Key Features of E-Invoicing Solutions to Streamline Your Invoicing Process
E-invoicing software is often part of a broader financial management suite. Designed for efficiency, electronic invoicing offers a host of impressive features:
- Automated Data Validation – Guaranteeing that your invoices meet the regulatory and accounting standards where you do business.
- Secure Digital Transmission System – Protecting sensitive invoice data with encryption from creation to payment.
- Real-Time Reporting – Automatic submissions of required financial reporting directly to tax authorities.
- Multi-Currency & Multi-Language Support – Essential for international transactions and cross-border invoicing.
- ERP & Accounting Integration – Easy connection to your existing financial systems.
- Flexible Payment Processing System – Supports various payment methods, including online and traditional options.
- Regulatory Oversight – Adaptable to conform with multiple country-specific regulations.
Top E-Invoicing Solutions for a Painless Invoicing Process
Are you considering stepping up to an e-invoicing solution but unsure which one to choose? We've got you covered!
Here's an in-depth review of six top e-invoicing solutions that deserve your attention. We'll detail each software’s key features, unique strengths, and ideal user to help you make the best choice possible for your business.
1 of 4
 Compleo Invoice Platform |  Xero |  Yooz |  SAP Ariba |
|---|---|---|---|
| For companies with more than 50 employees | For companies with more than 1 employees | For companies with more than 1 employees | For all companies |
| See software | See software | See software | See software |
| Learn more about Compleo Invoice Platform | Learn more about Xero | Learn more about Yooz | Learn more about SAP Ariba |
Avalara E-Invoicing and Live Reporting
Avalara's e-invoicing software simplifies global compliance, automating invoice creation, exchange, and live tax reporting. It's a great option for businesses operating across multiple jurisdictions.
Best Features
- Global Reach & Scalability - Supports e-invoicing and taxation in Europe, North America, and India.
- Tax Automation – Simplifies VAT returns and customs processes.
- Live Reporting – Provides real-time invoice data exchange with taxing authorities for B2G, B2B, and B2C transactions.
- Security – Delivers end-to-end encryption, digital signing, and archiving for secure transactions.
Ideal User
Perfect for multinational businesses needing automated invoicing and global tax compliance.
Company Info
Avalara, a leader in tax compliance, serves 30,000+ customers across 95 countries with registration and licensing, calculation, document management, reporting, and e-invoicing.
Compleo Invoice Platform
Compleo Invoice Platform uses artificial intelligence-driven automation to collect, verify, and record invoices. It also handles government verification protocols in applicable areas.
Best Features
- Duplicate Detection – Flags duplicate invoices to prevent double payments.
- Regulatory Compliance – Supports global e-invoicing mandates, including France's Chorus Pro and Public Invoicing Portal.
- Workflow Automation – Customizable approval workflows optimize invoice validation and payment processing.
Ideal User
Best suited for mid-to-large enterprises managing high invoice volumes.
Company Info
Founded in 1989, Symtrax specializes in digital documentation and process automation, with offices in the U.S., Europe, and Asia.
Compleo Invoice Platform
OpenText
OpenText's e-invoicing software helps businesses manage cross-border transactions while staying compliant with global regulations. With deep ERP, treasury, and CRM integration, it supports enterprises processing large volumes of invoices.
Best Features
- Global Compliance: Supports electronic invoicing in 50+ countries, including mandates like PEPPOL, SdI (Italy), Chorus (France), and KSeF (Poland).
- Comprehensive Integration: Connects directly with ERP, SRM, CRM, finance, and treasury systems.
- Flexible Invoice Delivery: Delivers invoices in PDF, XML, EDI, and via secure portals, email, and government programs.
Ideal User
OpenText is designed and ideal for multinational enterprises with complex, cross-border transactions.
Company Info
OpenText is a well-established provider of information management solutions to over 120,000 companies worldwide through a cloud-native platform.
SAP Ariba Invoice Management
SAP Ariba's e-invoicing software automates invoice approvals, reconciliation, and payments by matching invoices to purchase orders and contracts.
Best Features
- Automated Reconciliation & Approval – Routes invoices through electronic workflows, eliminating delays with automated escalation and tolerance thresholds.
- Customizable Workflows – Drag-and-drop functionality allows users to tailor approval routing based on invoice type, supplier group, or spend category.
- Global Compliance – Supports transactions in 190+ countries and 70+ currencies, with 40+ country-specific business rule configurations.
Ideal User
Best suited for multinational corporations managing complex supply chains and optimizing spend management at a global scale.
Company Info
SAP Ariba, a subsidiary of SAP SE, specializes in cloud-based procurement and supply chain systems, helping businesses manage global financial operations.
SAP Ariba
Xero
Xero's accounting software is aimed squarely at small businesses and solo entrepreneurs. From e-invoicing to multi-currency accounting to file storage, Xero is a hero in small business financial management.
Best Features
- Automated Payment Reminders – Sends auto-reminders for overdue invoices.
- Customizable Invoice Templates – For custom-branded invoices with your choice of payment terms.
- Mobile Accessibility – Enables users to send, track, and manage invoices from any device.
Ideal User
Perfect for SMBs looking for an intuitive, cost-effective accounting system with integrated electronic invoicing and automation.
Company Info
Xero was founded in 2006 and serves over 2 million small businesses worldwide with user-friendly and affordable financial tools.
Xero
Yooz
Yooz's e-invoicing combines AI-powered automation with real-time processing to eliminate most manual tasks. With integration to over 250 ERPs, it's a great fit for mid-sized businesses looking to scale efficiently.
Best Features
- AI-Powered Automation – Automates data capture, GL coding, and PO matching without manual configuration.
- Real-Time Processing – Instant invoice processing and approval.
- Native Integrations – Connects with 250+ ERPs, including QuickBooks, SAP, and Microsoft Dynamics.
- User-Friendly Interface – Highly intuitive design that has new users processing e-invoices within one hour.
- Scalability – Supports businesses processing 100+ invoices per month, making it ideal for mid-market companies.
Ideal User
Best for mid-sized businesses looking to automate AP processes, reduce manual data entry, and accelerate invoice approvals.
Company Info
Founded in 2010, Yooz serves 5,000+ customers and 300,000 users worldwide, providing innovative, user-friendly financial automation.
Yooz
Our Top Tips to Choose Your E-Invoicing Solution
With so many solutions and features, it's easy to feel overwhelmed. But have no fear; we've compiled our Top Tips for selecting the best electronic invoicing software for your needs.
Here's your handy checklist:
1. Is my area supported?
E-invoicing mandates vary by country and industry. Choose a software that supports tax compliance wherever you operate.
2. Is it easy to integrate?
Your invoicing software should easily connect to your ERP, accounting platform, and procurement tools.
3. Is it fully automated?
Look for software to automate the entire invoicing cycle, including invoice creation, validation, and approval workflows.
4. Is it secure?
Select software with data encryption, fraud prevention mechanisms, and secure cloud storage to protect your financial information.
5. Is it scalable?
Business growth means more invoices. Make sure your choice can handle hundreds to thousands of invoices per month without performance issues or hidden costs.
6. Is it easy to use?
Look for an intuitive, customizable, easy-to-navigate platform for fast adoption by your users.
7. Will it support multiple formats?
Whether it's PDF, XML, EDI, or Peppol, your platform should be flexible enough to meet different formatting and regulatory standards worldwide.
8. Real-Time Tracking and Reporting?
A strong platform offers real-time tracking, automated notifications, and reporting tools to keep payments on schedule.
9. How's their reputation and support?
A great software provider goes beyond technology. Choose a vendor known for responsive customer support, regular updates, and positive client feedback.
10. How much is it?
E-invoicing should save time and money. Choose the pricing model—whether subscription-based or pay-per-invoice—that will work best for your budget.
Ask yourself these quick questions when choosing the best e-invoicing software platform for you!
Choosing the Right E-Invoicing Solution
E-invoicing is an absolute necessity for businesses looking to streamline operations, stay compliant, and optimize cash flow. The right e-invoicing solution will reduce errors, speed up payments, and improve financial visibility.
With mandates expanding globally and automation becoming a competitive advantage, now is the time to future-proof your invoicing system. Choose a solution that integrates smoothly with your existing tools, scales with your business, and offers strong compliance across multiple jurisdictions.
Start exploring the best e-invoicing software today and gain efficiency, security, and peace of mind for your financial operations!