Manage your expenses more easily with a corporate bank card

The corporate bank card offers a sustainable solution for managing business expenses, in particular expense claims. It is the answer to a real accounting headache and a multiplication of time-consuming entries for employees.

A business bank card is no longer reserved for management. It allows you to regain control over your expenses by giving your employees greater autonomy over their business expenses. It's a simple, traceable means of payment.


SUMMARY

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Say goodbye to paperwork: the advantages of a business bank card

Every employee who incurs business expenses can potentially be given a bank card by his or her company. What are the advantages?

• Simplification of expenses: each employee is responsible for expenses related to travel (train/flight, hotel, catering, etc.) or business lunches, for example. This lightens the workload for HR and accounting departments.
• Centralized expenses: a company has a single account from which employee expenses are deducted, regardless of the number of bank cards attached to it.
• Real-time accounting and financial management: your accountant or CFO can view employee expenses via an interface. No need to wait for receipts.
• Save time: it is estimated that French employees spend an average of 27 minutes per expense claim. A company bank card saves this upstream expense claim processing.
• Easier expense management: two figures to illustrate this point:

59% of employees are not equipped with expense management software.
83% of them would be in favor of implementing such a solution in their company.

Source : Finyear

The main advantage they perceive is the possibility of being reimbursed even if the receipt is lost. The company bank card goes a step further: employees no longer need to advance expenses and waste time requesting reimbursement after the event.

With Mooncard, for example, once your card payment has been made, you receive an SMS confirmation inviting you to take a photo of the receipt via the mobile application. So you don't forget, you get a receipt and your money back! This greatly simplifies the administrative follow-up and management of business expenses.

The case of the virtual bank card

A virtual bank card works on exactly the same principle as a conventional bank card. This dematerialized service enables you to make payments online or remotely.

So why opt for a virtual bank card? What are the advantages?

• Flexibility : you define the amount of the limit and the period of validity,
• security : the card can be blocked at any time, and is highly responsive. Data is encrypted to the highest security standards.
• freedom : the card can be used once or on a recurring basis - the choice is yours.

The Anytime solution offers a virtual bank card that combines all these advantages, making it a powerful tool for companies wishing to empower their employees to manage their spending and control their expenses with complete transparency. You define the parameters of your card and the details are sent to you by SMS. All you have to do is use it! Anytime's virtual MasterCard® is compatible with all banks.

What to do in the event of misuse by an employee?

Misuse of company bank cards can occur, for example, using the card for personal expenses or spending more than the account balance.

To avoid such abuses, we recommend that you :

• set spending limits for each card (per day, week, month, etc.),
• define a geographical zone for the card's validity, to avoid charges linked to unforeseen expenses abroad,
• ensure that the account is sufficiently funded to avoid overdraft and related charges,
• use a systematic authorization card that checks the account balance before accepting a card payment or withdrawal.

Simplify your accounting

Without a company bank card, your employees make payments and advance their expenses. They then enter their expense reports and send invoices and receipts to the accounting or finance department for reimbursement.

Now imagine your employees making these payments with a company bank card linked to your company account. Employees save time - no more typing up their expense reports and waiting for them to be validated before being reimbursed; the workload of finance and accounting teams is lightened: they can track everyone's expenses in real time via an online interface, draw up budgets and react quickly to unforeseen events.

Spendesk gives you this freedom and agility. Your employees pay their expenses themselves, and simply take a photo of the receipt as proof of the expense claim. Company expenses are presented in a single interface, and transmitted to your accounting software thanks to the solution's interoperability.

I save 2 to 3 days a month on bank reconciliation. Reprocessing expenses takes me half the time at closing.

Julie Dupré - Accounting and HR Assistant at Evaneos

How do you choose your corporate bank card?

There are several criteria to consider:

• the number of cards you need,
• the price according to your budget,
• spending limits,
• the possibility of setting variable ceilings for each card,
• the possibility of setting a daily, weekly or monthly limit,
• the type of card that's right for you, etc.

14% of French SMEs use corporate bank cards.

Source : Mooncard

What about you? Do you need a physical bank card, or will a virtual card suffice for some of your employees who only spend online?

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Manage your business expenses easily

Managing business expenses without passing the business card from one employee to another is now possible. Company expenses are now decentralized: each employee pays for his or her own business purchases, within the limits of his or her allocated ceiling. Your employees will also be delighted to know that they no longer need to enter their expense claims!

Flexibility, transparency, traceability, security... What are you waiting for to adopt the company bank card for your employees?