Adopt an ERP for efficient human resources!

By Fabien Paupier

Published: October 27, 2024

Are you an HR manager who wants to make your day-to-day tasks easier? Specialized software like ERP makes it possible. Easy to use and diabolically efficient, you won't be able to do without it!

In this article, we explain everything you need to know on the subject! 👇

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What is an HRIS?

ERP, or Enterprise Resource Planning, is an IT system that enables any company to manage and monitor its data and all its services in real time. This human resources solution is integrated within the Human Resources Information System ( HRIS ), merging Human Resources Management (HRM) with Information and Communication Technologies (ICT). 🤓

Task automation

Organizing information flows

Human resources management gives rise to numerous information flows. The aim is to :

facilitating the circulation of information between department heads, human resources management and employees
archiving data: past annual reviews, memos, etc. Information is accumulating, and needs to be structured for easy storage and retrieval.

Streamline internal processes

Managing absences and validating leave or reduced working hours can be a time-consuming process. The employee submits his or her request to his or her manager, who then validates it and forwards it to the HR department, which in turn validates it and forwards confirmation to the department manager and the employee. Zéphir software is designed to optimize these processes through a common exchange interface. Employee, manager and HR all have the same tool at their disposal to design and submit their choices. Information is transmitted in real time and in electronic form . Real time and energy savings on all sides.

Facilitating recurring tasks

On the human resources side, a number of points need to be checked before approval: the quota of CP (paid leave) taken, and CP taken and to come. Once the request has been approved, it must be charged to the next pay slip and the remaining CP quota decremented. All these operations are performed automatically by HR software. They also take into account special features such as transport passes and luncheon vouchers. An effective way to reduce the risk of forgetting while saving time. 🤩

Ensuring compliance with the legal framework

Upgrades

A specialized software solution can act as a safeguard when it comes to legal obligations. Your company needs to ensure that it complies with labor law on the one hand, and the sector's collective bargaining agreement on the other. The tool helps you to identify the provisions to be applied. All the more so as these frameworks are likely to evolve, as in the case of the compte pénibilité, which became compulsory at the beginning of the year, or the CPF (Compte Personnel de Formation), which recently replaced the DIF (Droit Individuel à la Formation).

The advantages of SaaS

To make sure you're up to date with these changes, SaaS tools have the advantage of being updated remotely and continuously. With a full-web version, the editor is able to upgrade the tool without having to intervene on site to update it. This ease of implementation for updating the tool is a real plus for your internal procedures.

HRIS for better employee follow-up

Personalized follow-up

All events in an employee's professional life are recorded in the tool:

the career development section: to plan and track training courses completed, requested or in progress, annual appraisals and their reports;
the GPEC (forward-looking employment and skills management) section: recruitment, trial periods, diplomas, etc;
social data, including health information: occupational medicine appointments, medical check-ups.

Data archiving is useful for the HR department, but it's also a good idea to make it available to employees. For example, when preparing for an annual appraisal interview, HR can make the minutes of previous interviews available to both the manager and the employee concerned. From an organizational point of view too, the tool facilitates planning by sending reminders to the parties concerned ahead of the set date.

Dialogue with employees

The HRIS module, if integrated into the company's global ERP system, can take the form of an IT portal. Each employee accesses his or her work tool via a home page. And the company can use this space to pass on information to its staff. If the vacations are approaching, with the company closing in August for example, the portal can be used to remind everyone. A simple and effective way of ensuring that everyone has received the information.

HRIS as a strategic tool

Better project management

HRIS optimizes your project management. A leave request validated on Syrhalogic, for example, can appear directly on the shared agenda of the associated project team. Employees thus receive the information as soon as possible, so they can organize themselves accordingly. As for the project manager, he or she has better visibility of allocated resources. ERP solutions such as IOvision publish dashboards to track time spent at team, profit center or company level.

Enrich your analysis

HRIS takes analysis a step further. Filters by seniority, age, gender, contract, hierarchical position or salary coefficient are useful metrics for implementing corporate strategy applied to human resources.

Choosing your tool

You have two options for managing your human resources:

dedicated HRIS applications, covering all functionalities specific to personnel administration and management.
HR modules to be set up through your ERP, which most offer. Either the module is already fully integrated into the ERP solution, as with IOvision for example. Or it can be stand-alone, as a kind of complementary extension, like Syrhalogic: the HR module of the Fitnet Manager ERP.