HRIS software: a must-have for your recruitment needs

How useful is an HRIS for recruitment? If you're wondering, you've come to the right place!

Recruitment is one of the most strategic activities for a human resources department. Recruiting the right profiles for the company is of the utmost importance , given that a recruitment failure can cost between €5,000 and €30,000, depending on the position and the costs involved.

But, as you know, it's not always easy to succeed in this mission when half your time is spent on administrative tasks, with no real added value. And to think that this time could be spent ensuring quality recruitment... At least, that's the promise of integrated HRIS software.

But what exactly is an HRIS? What is it used for? And what are the advantages of using one? We explain it all!

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What is an HRIS? Definition

HRIS stands for Human Resources Information System. It's a software package whose various modules enable you to cover each of the uses linked to human resources management within a single interface.

Thanks to dematerialization and automation, HRIS streamlines HR processes, saving time and boosting productivity.

HRIS software is the essential ingredient for successful digitalization of the human resources department!

HRIS systems offer a more or less extensive range of functionalities, generally grouped under these headings:

• absences and leave,
• expense reports,
• time tracking,
• scheduling,
• payroll,
• skills management,
• training,
• interviews,
• recruitment.

Let's take a closer look at why HRIS is particularly useful when it comes to recruitment.

Why use integrated HRIS software for effective recruitment?

Recruitment is often a complex and sometimes lengthy process, involving a large number of stages.

As a result, it's sometimes difficult to take the time to properly review applications and conduct quality interviews with the most promising candidates, when there are also many administrative tasks to manage. Yet this is where the added value of a human resources department lies: finding the best profiles to join the company.

Another important issue is competition. Companies wage a merciless battle to convince the best candidates to join them. However, reactivity and fluidity in the recruitment process are key factors.

With the support of specialized recruitment software, you can make your recruitment process simpler and faster.

🛠 With Beetween, for example, you can digitalize and manage all your recruitment tasks. The solution features an intuitive, easy-to-use interface. In particular, you can post your job offers on over 150 job boards, source the profiles that interest you from LinkedIn, and precisely track return statistics (status of applications, average recruitment time, etc.). To take things even further, Beetween even connects to your HRIS, for seamless recruitment management integrated with your human resources management!

You can therefore integrate a digital platform dedicated to recruitment into your HRIS, or opt directly for the dedicated module in your HRIS tool.

🛠 For example, with Nicoka, you centralize all your recruitment activities in a simple, comprehensive HRIS tailored to your needs, which integrates the Nicoka ATS: you manage your documents (CVs, letters, contracts, etc.).You can manage your documents ( CVs, letters, contracts, etc.), gain in speed thanks to customizable workflows from recruitment to integration, and capitalize on your candidate database with the keyword-based candidate search engine.

Thanks to dematerialization and automation, integrated HRIS software enables you to be not only more efficient in the recruitment process, but also more relevant, because you have the right information and an overview to help you make the right decisions.

Here are just a few examples of what HRIS can do for you:

• easily identify the skills available in the company or in the pool of candidates, which can sometimes save you a lengthy recruitment process ;
• advertise on dozens of job boards in just a few clicks, eliminating the need to advertise on each platform individually;
• get a clear, omnichannel overview of all online job offers still being recruited (number of applications, etc.);
• automatically feed a pool of candidates into the system as soon as an application is received;
• centralize applications, regardless of distribution channel;
• filter incoming applications according to a variety of decisive criteria;
• track candidates and their progress through the recruitment pipeline;
• schedule interviews, with automatic appointment reminders sent to candidates, including all necessary documents and instructions (directions to the office, tips for preparing for the interview, etc.);
• use marketing automation to ensure visibility and a personalized response to candidates, whether positive or negative;
• generate and send EHRs and employment contracts more quickly, thanks to information in the system;
• facilitate and monitor the employee induction process.

See also our other HRIS software proposals in the dedicated directory.

The benefits of HRIS for recruitment

Structure your recruitment process

You can parameterize your HRIS and adapt it to your own recruitment processes. This gives you a cross-functional view of your entire activity, and automates the flow and exchange of information.

Secure and reliable data

HRIS software enables you to centralize information and documents online and in a safe place, thanks to security protocols and hosting on secure servers.

In terms of reliability, HRIS avoids double (or even triple) entries and errors, making information unique and reliable.

Better applicant follow-up

HRIS lets you offload a large number of time-consuming administrative tasks that generate little added value.

As a result, you have more time to devote to finding the ideal candidate and following up applications, with a greater chance of finding the right profile and convincing them of the company's seriousness thanks to a fluid process.

Optimize HR management

HRIS lets you generate reports or tables with customized HR indicators in just a few clicks.

This enables you to manage your business more effectively, by identifying what has worked well and replicating it, and identifying areas of weakness for continuous improvement.

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HRIS, so you can concentrate on your core business

As you can see, HRIS software has become indispensable for human resources departments, where recruitment is an important part of the job.

After all, your company's employees are its greatest asset.

All that's left to do is compare the different HRIS software packages to see which one best suits your needs and budget.

What about you? Are you already using an HRIS for recruitment? If not, what problems do you encounter on a daily basis? Don't hesitate to share your experience with us in the comments.