Why use payroll software?
There's no room for error when it comes to drawing up pay slips or making declarations to official bodies. For your SME or VSE, it's essential to rely on payroll management software to avoid pitfalls and benefit from reliable support.
Controlling the payroll process
Choosing payroll software is a real solution for your business. It eliminates the need for an external service provider, or for you to hire someone dedicated to this task. It not only makes it easier to issue pay slips, but also to calculate mandatory declarations. You no longer need to worry about deducting vacation pay. It's all done automatically. You can manage the process from departure to arrival without any outside intermediaries. It also helps you avoid the mistakes you might make if you were to do the payroll yourself, without any support. The software will pinpoint any errors and notify you so that you can rectify them quickly.
Support in getting to grips with the software
When you use a management solutions provider, you'll be able to claim rapid training in the payroll management software. It's vital to be able to ask questions and understand all the software's functions, so that you can avoid making mistakes later on. To make sure you don't get into trouble, ask one or two of your colleagues to attend the training session. This way, several of you will be able to use the payroll software, and if one of you is absent or off sick, your company won't be handicapped and waiting for pay slips to be issued. Many software suppliers offer telephone support to assist you or solve a problem.
What do you need to pay attention to?
- Payroll software needs to be updated regularly to maintain the legal framework within which salaries are established. It is essential that your supplier offers you these updates. Otherwise, the software will quickly become obsolete. In the accounting field, there are very regular changes that can be fundamental. So not only does the software need to be updated for each major change, but the person who is going to use it in your company needs to be continually trained and keep abreast of legislation. By choosing online payroll software, you can be sure that your software will be fully up-to-date at all times, and that you'll be up to date with all legal requirements.
- The cost of desktop software may seem reasonable at the outset. You should expect to pay between €1,000 and €3,000 for a truly comprehensive package. However, you also need to budget for the many updates you'll need. With online payroll software, you pay a monthly subscription fee and don't have to pay for updates.
- Payroll software must be intuitive and easy to use. There's no need to invest in a gas factory. It's essential that you can easily integrate your data and edit your payslips.
Desktop or SaaS software?
It's up to you to choose between software installed on one or more workstations or, if you prefer, Software as a Service (SaaS). The advantage of desktop software is that you are totally independent and not dependent on any service provider. However, you need to keep your software up to date, you need to take care of all the configuration yourself, which requires good payroll skills, and you need to be able to manage your own payroll.You also need to make sure that your data is backed up regularly, so that you're never left stranded in the event of a problem.
The advantage of SaaS is that it gives you remote access to all your data from any workstation. So if you're on the move, you can connect to a computer connected to the Internet to consult your information or enter data. And what's more, updates take place automatically. There's no need to take any steps, as the remote software integrates the changes. It also offers advanced security for all your company's information, and is pre-configured so you can use it with your extensive payroll management knowledge.
Article translated from French