Opt for the virtual office to reduce IT costs
Less well-known than online software, the virtual office, also known as DaaS, frees users from the constraints of their physical workstations. Their work environment can be accessed via any terminal, thanks to virtualization. This modernization of IT with the virtual desktop seems to be a preoccupation of major corporations. However, the offerings on the market are aimed more at small and medium-sized businesses. What are the real advantages of virtualizing your company's workstations? And how do you go about it? Here's everything you need to know to be a winner with a virtual desktop infrastructure. Find out more about our tips for using virtual desktops.
Save you money
The virtual office simplifies your accounting by allowing you to turn your IT investment expenses (hardware investment, depreciation, with the software that goes with it, etc.) into simple expenses that will reduce your tax bill. By accounting for them as operating expenses, you gain in financial flexibility and administrative simplicity.
What's more, you'll be freed from the rising IT costs that could put the brakes on your new hires. Desktop as a Service gives you greater flexibility in managing your workstations. Whether you increase your workforce by +5 or -1, you won't have to invest in hardware. The tool can be the same for everyone, and all you have to do is activate or deactivate accounts.
Finally, the computer you currently have won't need to be replaced by the most powerful on the market. Even if it's a bit "old" - i.e. more than 3 years old in the IT world - you use your Internet connection to access virtual desktops. Virtual desktops run on the power of the provider's servers, not your own computers. This is one of the advantages of the Cloud over a standard installation of an operating system (Windows, Linux, Mac OS). And what's more, you'll be contributing to sustainable development by extending the lifespan of your hardware! The day your machine is truly out of service, you can take advantage of one of the many offers on the market from DaaS providers such as VirtuelBureau, Incwo or Citrix.
Secure your data
Have you installed anti-virus and anti-intrusion protection on your company's computers? Thanks to the virtual desktop, your workstation is equipped with these security tools to protect your data. Updates are automatic, so you can rest easy at all times.
Data is backed up on the DaaS provider's server. You don't need to subscribe to a backup solution. You can recover all your documents in the event of fire or computer failure. Statistically, 3 out of 4 companies do not resume business after a fire. You need to take these risks into account if you want to keep your business going.
The decorrelation between hardware and data gives you peace of mind in the event of computer loss or theft. Your information and authentication accesses remain safe, stored on the datacenter servers of virtual office publishers. So, for example, your sales representative can simply go and buy a new computer from the nearest retailer, and get on with his or her work without any significant business interruption.
Rest assured that everything's running smoothly
Outsourcing isn't just about hardware maintenance. It's about keeping a watchful eye on your infrastructure, to ensure uninterrupted service. An outsourced CIO to manage the information systems of a small business can quickly become very expensive, depending on your VSE's sector of activity. As a result, the integration of this service into the various offerings proposed by DaaS vendors is a considerable advantage, enabling you to concentrate on your core business.
What's more, in your small business, you don't necessarily have the human and material resources that larger companies do. Thanks to VirtuelBureau, from Avenir Numérique, you can benefit from many advantages with their comprehensive service packages: facilities management, antivirus, firewall, automatic backup, private network, client space, etc. Your virtual workstation runs on top-quality, professional servers, with facilities management to ensure you're up and running at all times.
Finally, because DaaS is totally paperless, you have an on-demand work environment: operating system (Windows, GNU Linux, Mac OS), applications, webmail, storage space, user settings and preferences. Your workspace is optimized with an ergonomic interface and a taskbar tailored to your needs. You avoid unnecessary overload on the dedicated server.
Access your computer wherever you are
For an entrepreneur, centralizing and accessing business data can save a lot of time. The virtual office meets these needs for mobility and byod. You can, for example, log in from your tablet or smartphone on the way to a customer meeting, or answer an urgent e-mail from the comfort of your sofa in the evening.
Thanks to DaaS, you no longer need to stay late at the office to finish that important file. With remote access, your workstation stays with you in case you need it. The democratization of the Internet via public Wifi access or 3G/4G connections means you can use your virtual office without any real constraints. So you can finish that file at home or on the move, just as if you were at work.
The number of small and medium-sized businesses using DaaS is set to reach record levels over the next few years. As a service" environments are booming, and represent real opportunities for companies to cut costs and improve collaborative working. That's why the virtual office is especially suited to very small businesses, offering complementary services they couldn't afford in a traditional environment. Give your company a unified, modern IT system, while reducing your budgets with desktop virtualization!
Article translated from French