Higher education: which software to use to manage your school?
When it comes to managing a higher education establishment, the question arises as to which software to choose, and in particular which ERP system to use.
ERP software has become essential because managing an educational establishment raises a number of challenges: arousing the interest of potential candidates, organizing competitions, managing enrolments, recruiting lecturers, building programs, schedules and exams, and many others.
The use of specialized higher education software, such as CRM (Customer Relationship Management) for candidate relationship management, or ERP schooling (Enterprise Resource Planning), helps toThe use of specialized higher education software, such as CRM (Customer Relationship Management) for candidate relationship management, or ERP (Enterprise Resource Planning) for education, not only harmonizes processes, streamlines communication between departments and encourages collaborative working, but also saves time on certain tasks thanks to automation, centralizes data and aids decision-making.
Discover our detailed selection of specialized software for higher education, and some tips for choosing the one that's right for you.
Selection of CRM and ERP software for higher education
For universities, business schools, engineering schools, CFAs or any other higher education establishment, it's necessary to turn to a specialized ERP.
An ERP system for higher education is specially designed to help educational establishments cope with the challenges they face, and to help them manage their day-to-day tasks.
And if you want to optimize the recruitment of new candidates for your institution, a specialized CRM can offer some very useful features and complement your ERP.
Here's our selection of 3 specialized software packages for higher education:
1 of 3
 AIMAIRA |  Aurion |  OSCAR CRM Enseignement Sup |
|---|---|---|
| For all companies | For companies with 2 to 50 employees | For all companies |
| See software | See software | See software |
| Learn more about AIMAIRA | Learn more about Aurion | Learn more about OSCAR CRM Enseignement Sup |
aimaira, 100% web-based to control management costs
aimaira is a 100% web-based management solution for higher education institutions, tracking applicants from selection to graduation. It helps schools control their management costs, while streamlining processes and communication between different departments, thanks to data workflows.
© Aimaira
⚙️ Features include
- management and tracking of enrolments in progress, with the option of interacting with students to help them finalize the process,
- candidate selection assistance module to manage the scheduling of competitions and jury and candidate appointments,
- online payment management (alerts, reminders, deposit payments) and accounting, interfacing with accounting software,
- organization of examinations, with assessment management and report card generation,
- intranet for students to follow course schedules, re-register for the following year, download certificates or report cards, and for teachers to sign contracts or view trombinoscopes.
👍 Advantages:
- ergonomic, sophisticated navigation makes it easy to learn,
- automatic workflows simplify communication between departments,
- the student registers in 7 minutes (electronic signature, payment of registration fees, uploading of documents and photos, etc.),
- assistance in setting up the tool (including interfacing with other software) and learning how to use it,
- accessible from anywhere and via different media (mobile, tablet, etc.).
❌ Disadvantage:
-
pricing not visible on the site.
AIMAIRA
Aurion adapts to every need
Aurion, from publisher Auriga, offers a comprehensive tool that brings together all the strategic data of a training establishment for administrative, pedagogical, logistical and financial management. It can be adapted to all specialties (business, engineering, health, social, etc.) and offers 7 modules.
Aurion - Auriga
⚙️ Features include
- management of all stages of a competitive examination (application files, organization of sessions, test invitations, admission and waiting lists, jury management, etc.),
- administrative follow-up to manage registrations, program design (UE or teaching units, syllabus, course catalog), test organization and assessments,
- management of relations with companies, partners and alumni (prospecting, contact management, relationship history, etc.),
- invoicing with online payment, payment tracking, reminder system and data transfer to accounting,
- simple, effective business management with dashboards, graphs and decision-support indicators.
👍 Advantages :
- ERP implementation expertise thanks to a secure method that respects costs and deadlines, and human support,
- process automation and interfacing with management software, saving time and improving service quality,
- easy to use, thanks to its ergonomic design and customized interface based on the user's profile,
- numerous parameter settings to adapt to all specific needs, and to evolve with requirements without additional development,
- regular updates to add new features.
❌ Disadvantage:
-
no candidate recruitment functionality.
Aurion
Miracle by School Tech, an innovative way to manage your school
Miracle by School Tech is a fully modular ERP software package, offering on a single platform a CRM for recruitment and applicant follow-up, as well as pedagogical, administrative and financial management, and a portal for all school stakeholders (applicants, students, teachers, alumni, companies, etc.).
⚙️ Features include
- sales module (CRM): manage contacts, track prospecting and applications, send personalized, automated campaigns to the right channels, thanks to the use of marketing automation and Artificial Intelligence,
- pedagogical module: editing of school documents, report cards, schedule management, attendance tracking, to facilitate student career paths and the work of lecturers,
- administrative module: data centralization and electronic document management,
- financial module: invoicing, performance support and financial management tools,
- corporate module: for commercial and administrative management of corporate partners, notably OPCO rules (apprenticeship contract/professionalization contract, etc.).
👍 Advantages:
- solution developed with the help of higher education establishments and industry experts,
- ergonomic, intuitive design with the user in mind,
- focus on improving productivity and communication across all internal teams, with multi-campus management,
- platform can be customized and adapted through specific developments, and can integrate your other tools (HR, payroll, etc.), with the option of connecting via API,
- quick and easy installation, support for tool deployment and upgrades.
❌ Disadvantage:
- no payroll/HR management.
Oscar Campus CRM, boost your student recruitment
Oscar Campus CRM is software specialized in optimizing the transformation of your prospects into students. Dedicated exclusively to higher education, this platform provides you with all the tools you need to manage prospects and improve their conversion into future students in order to fill enrolments.
⚙️ Features include
- centralization of prospect data from trade shows, open days, online forms, calls, emails or files,
- integrated communication tools to automatically or manually trigger actions (emails, SMS, appointment scheduling, etc.),
- management of competition applications (online registration, payment of fees, etc.),
- Its API enables the solution to be interfaced with other software on your information system, notably an ERP,
- business performance management, providing information on fill rates, ROI of communication actions and analysis of the conversion tunnel to improve conversion.
👍 Advantages :
- time-saving prospect data entry, which can be carried out at tablet-based events,
- fast, efficient software implementation,
- comprehensive prospect management for better conversion into registrations,
- human support and close follow-up by a dedicated project manager,
- ability to configure action scenarios alternating SMS, emailing and paper mailings.
❌ Disadvantage:
-
does not manage post-subscription.
OSCAR CRM Enseignement Sup
How do you choose your higher education software?
Choosing the right software is crucial, as it integrates itself into the heart of an organization to manage all its facets. You need to think carefully beforehand, ask yourself the right questions and, above all, don't hesitate to take the time to compare and test the software.
In our opinion, it's important to choose software that :
- is industry-specific, as a generalist will find it more difficult to respond precisely to your training issues,
- hosts your data in France, to ensure maximum data security and compliance with European standards,
- is accessible via the cloud, to guarantee maximum availability of the software,
- is flexible to adapt to your future evolutions for a more durable use,
- can be easily adapted to your needs, because while certain functionalities may be particularly innovative and attractive, it's important to ensure that the investment pays off.
Article translated from French