ERP software: choosing the right tool for top-notch business management
Digital transformation has transformed the way companies manage their operations. A key player in this transformation is ERP (Enterprise Resource Planning ) software.
Whether you're an entrepreneur, IT professional or manager, this guide is for you!
We'll take a deep dive into the fascinating world of ERP, culminating in a comparison of the best ERP software on the market, to help you make the most informed choice possible.
Get ready to embark on this digital adventure!
What is ERP software?
Definition of ERP
ERP software is a software solution designed to optimize organizational efficiency by automating and centralizing essential business functions.
The ERP system acts as a unified data repository, facilitating the flow of information between different departments such as :
- finance
- supply chain
- operations
- sales
- reporting,
- manufacturing,
- human resources.
By bringing these diverse activities together on a single platform, ERP simplifies and harmonizes operations across the enterprise.
ERP modules
ERP is made up of different modules, each dedicated to a specific function. These modules work in an integrated way to create a single, consistent source of information within the organization.
What are the ERP modules? Here are a few examples 👉
- quotations and invoicing,
- accounting,
- CRM,
- document management,
- inventory management
- production,
- purchasing management,
- HR,
- PPM/project management,
- marketing,
- customer service.
💡 To learn more, discover this article dedicated to ERP modules.
The 5 benefits of ERP software
#1 Optimization of company processes and resources
ERP software helps the different parts of a company work better together.
👉 For example, when an invoice is paid by a customer, the ERP system automatically updates accounts receivable, revenues, and adjusts inventory if the invoice relates to goods sold, ensuring up-to-date accounting in real time.
#2 Real-time data access
Important information is available when you need it. This helps you make quick, intelligent decisions.
👉 For example, if a product on promotion is experiencing high demand, real-time access to sales means you can quickly adjust stock and orders to avoid a shortage.
#3 Improved compliance and data security
ERP software makes it easier for you to comply with laws and regulations, as many of these rules are built into the system.
The system also includes functions such as encryption and passwords, which guarantee the security of your data.
#4 Time and cost savings
Implementing ERP software can be costly, but it saves money in the long run.
Your business runs more efficiently, so you don't have to spend extra hours working or correcting errors.
#5 Centralize information and improve collaboration
With ERP software, all your essential data is centralized in one place, facilitating collaboration between different departments.
This enables your teams to work in synergy, with a unified view of information, speeding up decision-making and reducing duplication or conflicting tasks.
👉 For example, the sales and purchasing departments can simultaneously consult the same data concerning a customer or supplier, avoiding misunderstandings or redundant actions, and guaranteeing a smoother customer experience
The 5 best ERP software
1 of 3
 SAP Business One |  Sage X3 ERP |  Odoo |
|---|---|---|
| For all companies | For all companies | For companies with more than 1 employees |
| See software | See software | See software |
| Learn more about SAP Business One | Learn more about Sage X3 ERP | Learn more about Odoo |
SAP
SAP is one of the most recognized ERP systems on the market, offering robust capabilities and adaptability to all business needs.
Features
- Robust: high capacity for processing large volumes of data and transactions.
- Scalable: easy to grow with your business.
- Customizable: can be adapted to specific business needs.
Advantages and disadvantages
- Advantages: highly reliable and feature-rich.
- Disadvantages: the cost of initial installation and maintenance may not be suitable for a very small company.
Who's it for? Best suited to larger companies requiring advanced functionality and scalability.
Price:
9,900 per license (free trial version).
SAP Business One
Sage X3
Sage X3 is an ERP software known for its user-friendly interface and comprehensive set of integrated features.
Features
- Intuitive: user-friendly interface.
- Feature-rich : offers a wide range of integrated business solutions enabling companies to unify their operations, eliminate duplication, and improve decision-making through an integrated view of their entire business.
Advantages and disadvantages
- Advantages: a real-time view of data, to help companies make rapid, informed decisions.
- Disadvantages: additional modules may be required for specialized uses.
Who's it for? Suitable for both small and medium-sized enterprises (SMEs) and large corporations.
Price
From €8,000/user/year
Sage X3 ERP
Archipelia
Archipelia is a cloud-based ERP software recognized for its ease of use and intuitive interface.
Features
- Cloudsoftware: runs entirely in the cloud, offering flexibility and ease of access.
- Easy to use: user-friendly interface.
Advantages and disadvantages
- Advantages: affordable and quick to set up.
- Disadvantages: less customizable than other options.
Who's it for? For small and medium-sized businesses.
Price
- Monthly subscription: €49.99 ex VAT/month
- Annual subscription (- 20%): €39.99 excl. tax/month
- 2-year subscription (- 30%): €34.99 excl. tax/month
Payment in 1 instalment
Odoo
Odoo is an open-source ERP software known for its modularity and high customizability.
Features
- Open source : the code is public and can be modified to create a 100% customized tool adapted to your specific needs.
- Highly customizable: the modular structure allows great flexibility.
Advantages and disadvantages
- Advantages: Odoo integrates easily with other systems and applications thanks to its open APIs.
- Disadvantages: requires technical skills for installation and customization.
Who's Odoo for? Suitable for companies of all sizes, thanks to its modular nature.
Price
Varies according to modules chosen, number of users and hosting option.
(Free trial and version available)
Odoo
Divalto
Divalto is a complete ERP software package with a variety of modules that can be adapted to suit the needs of each company.
Features
- Complete software: covers a wide range of business processes thanks to its modules.
- Integration: Divalto solutions integrate easily with other systems and applications, guaranteeing continuity of operations.
Advantages and disadvantages
- Advantages: highly versatile and customizable.
- Disadvantages: Can be complex and require specialized training.
Who's it for? Suitable for SMEs and large corporations alike.
Price on request
How to set up an ERP system
Planning
- Defining objectives : before choosing or implementing an ERP system, it's essential to determine what the organization hopes to achieve.
- Budget and schedule: establish a projected cost for the entire project, and create a detailed schedule to ensure structured and timely implementation.
- Leadership: strong project leadership is essential for successful implementation.
- Change management : anticipate resistance and prepare strategies to effectively manage organizational change.
Selection
- Research and evaluation : carry out your research to identify potential ERP software. Assess their suitability for your business requirements in terms of functionality, scalability and price. Don't hesitate to test!
- Communication: maintain open and transparent communication with all parties concerned during this phase.Software adoption will be all the easier if end-users and managers (IT, financial, operational) are aware of the changes to come and the benefits they can expect!
- Supplier support : make sure you understand the level of support the supplier will provide during and after implementation.
Implementation
- Team building: set up your dedicated implementation team made up of key stakeholders and technical experts.
- Customization and testing: begin the process of ERP customization, data migration and initial testing.
- Scalability : ensure that the chosen system can grow with your business to maximize the value of your investment.
Training
- Skills development: provide the team with the appropriate resources and training to enable them to develop the skills they need to use the new ERP system effectively.
Deployment
- Implementation : the integration of ERP into your information system can be carried out either in phases, or as a complete implementation, monitoring any problems that may arise.
After implementation
- Follow-up and maintenance : follow-up, maintenance and ongoing staff training are essential to ensure that the system continues to meet its objectives.
- ROI analysis : regularly evaluate the system's performance against objectives, to ensure that it is adding value.
What does ERP software have to offer?
In short, adopting ERP software can significantly transform the way your business operates, regardless of its size.
It's an investment that can not only increase your operational efficiency, but also provide a clearer overview of your business.
However, like any strategic investment, choosing the right ERP system requires a careful assessment of your specific needs, as well as a thorough understanding of the solutions available on the market.
It's a decision that shouldn't be taken lightly, as the impact or consequences of choosing an ERP system will be felt by the company for a long time to come.
Indeed, once an ERP system is implemented, it is deeply integrated into the company's operations. Investing time and resources in this process can save you a lot of hassle, and optimize your return on investment.
Article translated from French