Asana vs monday.com: which project management tool to choose in 2025?

Asana or monday.com: which is right for you? If you're looking for a project management tool to manage your teams and keep track of your tasks, these two heavyweights are hard to miss. But beyond appearances, their differences are major: one relies on simplicity and fluidity to manage day-to-day projects, the other on customization and automation to orchestrate complex processes.

In this article, we compare Asana and monday.com point by point: features, pricing, interface, integrations, strengths and limitations. The goal? To help you choose the tool that really meets your business needs, whether you're an agile startup, a marketing team looking for collaboration, or a small to medium-sized business managing several projects at once.

And to get straight to the point, we've also included clear comparison tables, so you can decide quickly. Ready to find out which is best for you? Let's get down to comparisons.

What is Asana?

Asana overview

Asana is an online project management tool that helps teams organize, track and manage their day-to-day work. Created in 2008 by Dustin Moskovitz (co-founder of Facebook) and Justin Rosenstein, Asana is now aimed at SMEs, startups and large corporations alike, with a clear positioning: to simplify task and project management for teams.

In concrete terms, Asana enables you to :

• structure your projects into tasks and sub-tasks,
• assign them to different team members,
• set deadlines,
• and track progress in real time.

Used by thousands of teams worldwide, Asana's customers include companies such as Airbnb, Google, Spotify and Deloitte... and Appvizer! Nothing less 😀

Its strengths? A clear interface, robust features for tracking projects, and above all, the ability to collaborate effectively without multiplying useless emails or meetings.

Asana is equally well positioned for:

• Marketing teams managing campaigns,
• Product or tech teams following complex roadmaps,
• Agencies coordinating several customer projects in parallel,
• Or small businesses that need a simple tool to structure their work.

✅ In short, versatile software designed to streamline teamwork, share responsibilities and meet deadlines.

Key features of Asana

Asana offers a comprehensive set of features for managing projects from simple to complex. Here are the main ones:

• Task and sub-task management: task creation, team member assignment, due dates, attachments, comments; everything you need to track progress on a daily basis.
• Multiple views to visualize projects:
• Kanban boards for tracking workflow steps,
• Lists for a structured, hierarchical view,
• Calendar to visualize deadlines,
• Timeline (Gantt) to plan complex projects with dependencies.
• Dependency management: link tasks together to automate the order of execution (perfect for projects where not everything can start at the same time).
• Automations: create automatic rules to assign tasks, send notifications, update statuses (e.g. move a task to "To Do" when another is completed).
• Customizable project templates: save time and standardize recurring processes (e.g. marketing campaign launches, customer onboarding).
• Time tracking and reporting (advanced features or via integrations): to visualize team workloads and anticipate delays.
• Forms: create internal forms to centralize requests (e.g. marketing brief, IT request).
• Team collaboration: comment directly on tasks, mention users, share files.
• Project Portfolio Management (PPM): overview of multiple projects, with status and priorities.
• Goal management: align projects with the company's OKRs (objectives and key results).
• Integrations: Slack, Google Drive, Microsoft Teams, Zapier, Salesforce, and many more (over 200 integrations available).

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Advantages and disadvantages of Asana

Asana may be one of the best-known project management tools around, but it's not perfect. Here's an honest overview of its main strengths and limitations, to help you assess whether it's right for your needs.

✅ Asana's advantages

• Intuitive, easy-to-use interface, even for beginners.
• Highly flexible views (lists, tables, calendar, timeline) to suit all types of projects.
• Powerful automations to avoid repetitive tasks (without the need for a developer).
• Smooth collaboration with comments, targeted notifications and file sharing directly on tasks.
• Wide catalog of integrations (200+) to connect Asana to all your tools (Slack, Google Drive, Microsoft Teams, Notion, etc.).
• Ready-to-use templates to save time creating recurring projects.
• Integrated goal management (for companies that want to align project and strategy).

❌ Disadvantages of Asana

• Learning curve sometimes steep for advanced features (e.g. portfolios, complex automations).
• No native time-tracking tool (must go through third-party integration or superior plan).
• Limited visual customization of tables (compared to monday.com, which offers more flexibility on this point).
• Advanced functionalities (portfolios, objectives, advanced reporting) reserved for Premium or Business plans; not accessible to small teams on a tight budget.
• Not suitable for ultra-technical projects (no fine-tuned resource management tool or load diagram, for example).

What is monday.com?

monday.com overview

monday.com is an all-in-one work management platform that enables teams to plan, organize and track their projects visually and collaboratively. Launched in 2012 in Israel, monday.com has established itself as a major market player, with over 180,000 customers worldwide, including Coca-Cola, Canva, HubSpot and Universal.

Its positioning is clear:

• to offer an ultra-customizable tool
• capable of adapting to any team,
• from marketing to IT project management, from human resources to customer relations.

Where other tools impose a way of working, monday.com focuses on flexibility: you can create your own workflows and automations, without writing a single line of code. And that's what makes it the preferred choice for teams who want a tool that adapts to the way they work, rather than the other way around. 🙌

In concrete terms, monday.com enables you to:

• Create visual dashboards to manage projects;
• Customize each table with appropriate columns (status, dates, people, figures, links, etc.);
• Automate repetitive processes (notifications, task creation, status changes);
• Collaborate as a team on tasks, commenting and sharing files;
• Monitor project progress in real time, with different views: table, calendar, timeline, Gantt, Kanban.

✅ In short, monday.com is designed for teams looking for flexible, powerful software that can adapt to a wide variety of projects, whether they're driving a marketing campaign, managing a complex product project, or tracking a sales pipeline.

monday.com's key features

monday.com is a true Swiss Army knife of project management, enabling teams to build their own system for managing tasks, workflows and projects, without depending on a developer. It stands out for its rich functionality and, above all, its ability to adapt to different types of projects and teams. Here's an overview of the main features that make it such a powerful tool:

• Ultra-customizable project management tables:
• Each table can be configured with specific columns: status, dates, assigned persons, numbers, links, files, custom labels, etc.
• Possibility of creating "groups" to separate project phases or different projects in the same space.
• Multiple views to visualize projects:
• Table view (enhanced spreadsheet type) to keep track of everything at a glance.
• Kanban, calendar and Gantt (timeline) views to adapt the display to the type of project.
• Workload view to distribute tasks according to team availability.
• Code-free automation:
• Create rules to automate recurring tasks: notifications, status updates, creation of new items, automatic reminders, etc.
• Library of pre-built automations, easy to customize.
• Integrated forms: turn any table into a form to share, to collect requests or briefs (e.g. marketing requests, customer support).
• Dashboards: group and visualize multiple projects at a glance, with graphs, counters and timelines.
• Track KPIs, deadlines and allocated resources.
• Dependency and sub-element management: link tasks together, create sub-tasks to better slice up work.
• Integrated collaboration:
• Comments on each item.
• Targeted notifications.
• File sharing directly on tasks.
• Ready-to-use templates: monday.com offers dozens of templates by business line: marketing, product, HR, CRM, IT, etc.
• Large library of integrations: Slack, Gmail, Outlook, Google Drive, Zoom, HubSpot, Salesforce, Jira, Microsoft Teams, Zapier... and many more.

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Advantages and disadvantages of monday.com

monday.com is a flexible, all-in-one solution, but it also has its limitations. Here's a full review of what you can expect.

✅ Advantages of monday.com

• Advanced table customization: columns, statuses, formulas, everything can be tailored to the specific needs of each team.
• Powerful automations, accessible without code, to save time on repetitive tasks.
• Multiple views (table, calendar, Gantt, Kanban, workload) to suit different types of project.
• Visual, customizable dashboards for centralized monitoring of activity and KPIs.
• Extensive library of business templates to get you up and running quickly, whatever your sector (marketing, HR, IT, product, etc.).
• Smooth integrated collaboration with comments, mentions and file sharing on every element.
• Numerous native integrations (over 200), facilitating connection with tools already used by the team.
• Modern, colorful, user-friendly interface, making it easy for even the least tech-savvy teams to adopt.

❌ Disadvantages of monday.com

• Initial learning curve: the wealth of options can be confusing at first, especially for teams new to project management software.
• High price to access advanced features (powerful automations, multiple views, dashboards, unlimited integrations). Not always suitable for small teams on a tight budget.
• Some limitations on the free version and early packages (number of monthly automations, number of views).
• Can become complex and cumbersome if you multiply tables and automations, especially without good internal governance.
• Lack of advanced time or load (resource) management on intermediate packages (you have to upgrade to higher plans for these features).

Asana vs monday.com: compare features

When you're looking for a project management tool, it's the features that often make the difference. And on this point, Asana and monday.com don't play quite the same score. To help you make sense of it all, we've compared the essential functionalities expected of a pro software: task management, automation, collaboration, reporting... Here's the summary table.

👉 To sum up:

• Asana is perfect for teams who want to get down to basics, without getting lost in customization.
• monday.com is ideal for those looking for an ultra-modular platform, capable of orchestrating complex processes (with the downside of potential complexity to manage).

Asana vs monday.com: compare prices

Powerful functionality, yes... but at what price? Because budget remains a decisive criterion, we've broken down the pricing plans of Asana and monday.com for you, in euros, with what each package includes. Here's a clear table to compare what you pay and what you get.

Rates raised in March 2025.

👉 In summary:

• Asana: ideal for teams looking for a robust free version, with the option to upgrade for advanced features.
• monday.com: suited to teams looking for flexibility from the very first paid plans, with particular attention to automation and integration limits depending on the plan chosen.

Asana vs. monday.com: which AI features for project management?

Artificial intelligence (AI) is now making its way into project management tools. The promise is simple: save time, automate repetitive tasks and improve decision-making. But what does Asana and monday.com actually offer? Here's the comparison.

👉 In summary: if AI is a decisive criterion for your team, monday.com today offers more out-of-the-box functionality. But Asana is close behind, and is set to expand its offering.

Asana vs. monday.com: which interface is more intuitive?

Project management software is also (and above all) a question of ease of use. Clear interface, fluid navigation, customization... If the tool is a gas factory, your teams will never use it. So, between Asana and monday.com, which comes out on top in terms of user experience (UX)? Here's a detailed comparison of the different aspects of their interfaces.

👉 To sum up:

• Asana relies on a simple, fluid experience: perfect for teams who want an efficient tool without wasting time setting everything up. Ideal for simple to moderately complex projects.
• monday.com offers a more visual and powerful interface, which is highly customizable, but can take some getting used to, especially if the team isn't used to complex tools. An excellent choice for those who want to fine-tune the way they work.

Asana vs monday.com: compare integrations

A good project management tool should integrate easily with your existing software: Slack, Google Drive, Microsoft Teams, CRM, dev tools... Without these integrations, hello copy-and-paste and wasted time. 😅 So, between Asana and monday.com, which integrates best into your team stack? We take stock.

👉 Bottom line:

• Choose Asana if you mainly need to connect Slack, Drive, Teams, Jira, HubSpot without headaches.
• Choose monday.com if you want to centralize complex workflows (CRM, finance, HR, ERP) and limit external tools.

When to choose Asana or monday.com?

Examples of Asana use cases

Asana is often praised for its ease of use and ability to organize tasks efficiently. Here are a few situations where Asana stands out:

• Small teams or startups: Thanks to its robust free version (up to 15 users), Asana is ideal for small structures that want to centralize task management without incurring major costs.
• Projects requiring fluid collaboration: Comments, mentions and file sharing features enable direct communication within tasks, facilitating collaboration.
• Users looking for a streamlined interface: Asana offers an intuitive interface that minimizes the learning curve, enabling teams to quickly focus on their work without getting lost in complex functionality.

🗣️ Customer testimonial (source) :

Asana has revolutionized the way we organize our meetings and has enabled us to considerably reduce the volume of e-mails exchanged. [...] When creating an event, you have to do everything you can to build a solid project on Asana. But the following year, all you have to do is duplicate the template, change the dates and you're done!

Joël St-Pierre, Manager, Event Operations | Flagship Events & Brand Experiences, Autodesk Events

Examples of monday.com use cases

monday.com stands out for its flexibility and ability to adapt to a variety of business processes. Here are just a few of the contexts in which monday.com excels:

• Companies requiring advanced integrations: With its numerous native integrations, notably in the CRM, finance and HR fields, monday.com is ideal for companies looking to centralize various business processes.
• Teams requiring advanced customization: Multiple views (charts, Kanban, Gantt) and the ability to create code-free automations enable teams to adapt the tool to their specific needs.
• Organizations managing complex projects: Thanks to its advanced functionalities, monday.com facilitates the management of projects involving numerous dependencies and inter-team coordination.

🗣️ Customer testimonial (source):

Thanks to monday.com, we can now budget team time and effort much more scientifically, which translates into greater operational efficiency. [...] Teams no longer have to struggle to schedule meetings across multiple time zones in order to be on the same wavelength, because everything happens inside monday.com. Progress and updates are accessible anytime, anywhere.

Samyuktha Shivakumar, Global Marketing Operation Manager chez Thoughtworks

Asana vs monday.com: which project management tool should you choose?

Asana or monday.com? It's hard to decide without taking your specific needs into account.

👉 If you're looking for a simple, efficient tool to organize your tasks, track your projects and collaborate without complexity, Asana will undoubtedly be the best choice. Its uncluttered interface, generous free version and solid functionality make it an ideal solution for small teams, startups, or companies that want to get down to basics.

👉 If you need a more complete platform, capable of adapting to specific processes, managing complex projects and avoiding the multiplication of tools thanks to numerous integrations, monday.com stands out as the most robust solution. A relevant choice for SMEs, agencies, or large teams wishing to customize their workflows and automate advanced tasks.

To sum up :

👉 Ultimately, it's the nature of your projects and the maturity of your teams that should guide your choice.

And if you're still hesitating? Good news: both solutions offer a free trial. The easiest way is often to test each tool on a pilot project and see which one best suits your way of working.

FAQ: answers to frequently asked questions about Asana and monday.com

Asana or monday.com: which is the best tool for managing a simple project?

If you need a project management tool that's quick and easy to learn, Asana is often the best choice. Its uncluttered interface and task-centric features enable teams to get started without complex training.

Which platform should I choose for complex, automated projects?

monday.com is more powerful for managing complex projects, thanks to its advanced automations, numerous views (Gantt, workload, dashboards) and customization options. If your project involves structured workflows and dependencies, monday.com will be more complete.

Do Asana and monday.com offer a free version?

• Asana: ✅ Yes, a free version for up to 15 users, with all the basic functionality (tasks, projects, collaboration).
• monday.com: ✅ Yes, but limited to 2 users and with restricted functionality (no automations, limited views).

Which tool is best suited to a marketing team?

• Asana: ideal for tracking simple marketing campaigns, collaborating on tasks, and keeping track of deadlines.
• monday.com: best for orchestrating complex campaigns, creating customized workflows (e.g., step validation, automations), and connecting the project to other tools (CRM, design, analytics).

Can I manage dependencies between tasks with Asana and monday.com?

✅ Yes, both tools allow you to manage dependencies (blocking tasks, hierarchical relationships). However, monday.com offers more flexibility in creating complex links between items.

Is it possible to create automations without code?

✅ Yes, both Asana and monday.com offer code-free automations (rules, notifications, status changes).
📊 Difference: monday.com allows more automations from the very first plans, with a more powerful engine for complex workflows.

Can you track time spent on tasks with Asana or monday.com?

• Asana: ❌ No native time tracking, but possible via integrations (e.g. Harvest, Toggl).
• monday.com: ⚠️ Limited on early plans, but possible on higher plans (Pro) or via integrations (ex: Clockify).