Celoxis is project management software for companies of all sizes, designed to optimize the planning, monitoring and management of complex projects. It is designed for project managers, PMOs and cross-functional teams in a variety of sectors.

Celoxis stands out with its comprehensive features such as advanced resource management, workflow automation, and customizable dashboards that offer real-time visibility into projects. It includes powerful planning tools like interactive Gantt charts, resource allocation, and task dependencies to keep teams organized and productive.

The platform excels at:

• tracking time spent per project,
• financial forecasting to stay within the project budget,
• and generating customizable reports and project dashboards,

enabling businesses to make data-driven decisions.

Celoxis is also multilingual and integrates with over 400 business applications, including JIRA and Azure DevOps, making it adaptable for global organizations.

What are the main features of Celoxis?

Advanced resource management

Celoxis enables efficient resource allocation based on availability, demand, and required skills. Users can view resource utilization in real time, helping optimize workloads and avoid over-assignments.

• Capacity planning: Forecast future resource needs based on upcoming projects.

• Overload alerts: Receive instant notifications if a resource is overbooked, enabling proactive reallocation.

• Exception management: Factor in vacations, holidays, and different teams for accurate scheduling.

Example: A project manager can quickly spot overloaded team members and redistribute tasks to balance the workload.

Strategic planning and advanced analytics

Celoxis supports informed decision-making with advanced strategic planning tools:

• What-if analysis: Simulate different scenarios to understand their impact on projects and portfolios before committing to decisions.
• Dynamic project planning: Automatically adjust timelines and resources in response to delays, absences, or priority changes, ensuring smooth execution.

Real-time project tracking and control

Detailed monitoring is essential for successful project delivery:

• Portfolio tracking: Access customizable dashboards that show a complete view of all projects, including budgets, deadlines, and overall health. Define KPIs to monitor performance in real time.
• Project intake management: Centralize incoming project requests, prioritize them based on strategic goals, and assign them according to team capacity.
• Use advanced project control tools such as RAG indicators, earned value analysis (EVA), and critical path tracking to stay on course.

Dynamic dashboards and reporting

Celoxis provides fully customizable dashboards that offer a real-time overview of projects and teams. Users can generate detailed reports to analyze performance and support decision-making.

• Real-time reports: Access up-to-date data to track progress and spot deviations.

• Custom visualizations: Build charts and tables tailored to your organization’s needs.

• Deep analysis: Drill into data to uncover trends and improve processes.

Example: A PMO lead can create a report on portfolio status to present in a strategic meeting with stakeholders.

Custom workflow automation

Celoxis allows teams to define and automate business-specific processes, reducing manual effort and improving operational efficiency.

• Custom workflow creation: Adapt processes to your company’s specific requirements.

• Automatic notifications: Alert team members about upcoming tasks or status changes.

• Approval tracking: Manage approvals and authorizations with transparency.

Example: A manager can automate change request approvals, ensuring quick and consistent handling.

Extensive integrations

Celoxis integrates with over 400 popular business tools, simplifying data sync and cross-platform collaboration.

• Connect with existing tools: Integrate Celoxis with Slack, Salesforce, QuickBooks, and others.

• Robust API: Use the API to develop custom integrations with internal systems.

• Data synchronization: Maintain consistent information across platforms.

Example: A finance team can connect Celoxis to its accounting system to track budgets and expenses accurately.

Proactive risk management

Celoxis offers tools to identify, assess, and mitigate risks throughout the project lifecycle, minimizing negative impacts.

• Early risk identification: Spot potential issues before they become critical.

• Mitigation planning: Develop strategies to reduce or eliminate known risks.

• Real-time risk tracking: Monitor risk status and adjust plans as needed.

Example: A project manager can monitor risks related to resource availability and implement preventive actions.

Consolidated financial tracking at portfolio level

Celoxis offers complete visibility into financials across projects and portfolios. You can:

• Monitor overall budgets: View consolidated budgets to control costs across multiple projects.
• Analyze profitability: Evaluate financial performance using custom KPIs such as margins and ROI.
• Generate accurate financial forecasts: Predict budget variances using tools based on aggregated data.
• Create dynamic financial reports: Provide stakeholders with clear insights into portfolio financial health.

Time and expense tracking

Celoxis simplifies time and expense tracking by allowing team members to log task hours and expenses directly. This data is integrated into project financials, offering a clear picture of profitability and supporting billing and cost control.

Why choose Celoxis?

• Intuitive, customizable interface: Easy to adopt and tailored to your organization’s needs.

• Strong value for cost: Offers full-featured capabilities at a lower price point than many competitors.

• Responsive customer support: Ensures effective onboarding and ongoing usage.

• Flexible deployment: Available in both cloud and on-premise versions to fit business preferences.

• Scalability: Suitable for small teams and large enterprises alike, supporting business growth.