Octolo : Simplify Corporate Governance and Shareholder Management

Octolo is a French collaborative platform designed for business leaders, lawyers, accountants, and associations to manage corporate governance and shareholder structures. By automating critical processes like general meetings, capitalization tables, and document management, Octolo helps organizations streamline their legal and administrative tasks while ensuring security and confidentiality.

What are the main features of Octolo?

Automated General Meetings (AG) & Boards

Octolo simplifies the organization of general meetings and board meetings with tools that automate the entire process, from document creation to voting.

• Automatically generate legal documents and meeting minutes.
• Electronic invitations and reminders sent directly to participants.
• Real-time or advance online voting system for shareholder engagement.
• Automatically create and archive meeting reports (PV).

Capitalization Table Management

With Octolo, managing your capitalization table becomes easier, allowing you to track and organize your company's shareholding structure in a secure, centralized manner.

• Easily upload and manage your shareholder data.
• Track changes in capital and shareholder agreements in real-time.
• Clear visualization of shareholdings for better decision-making.
• Automated updates to reflect new share issuances or transfers.

Secure Virtual Data Room

The platform offers a virtual data room where important documents can be securely shared, accessed, and audited by authorized stakeholders.

• Store and organize corporate documents with ease.
• Encrypted data and secure access for privacy compliance.
• Share sensitive information safely with auditors, shareholders, or board members.
• Integrated with ISO 27001 and PCI-DSS security standards for peace of mind.

Security & Confidentiality

Octolo prioritizes security and data confidentiality by hosting all data on ISO 27001 and PCI-DSS certified servers, ensuring the highest level of security for corporate information.

• All exchanges encrypted using SSL/TLS protocols with a 2048-bit cryptographic key.
• Fully compliant with GDPR regulations, with data storage exclusively in Europe.
• Robust audit trail for every transaction and document modification.

Who is Octolo for?

Octolo is ideal for a range of organizations looking to streamline their governance processes:

• Legal Departments: Efficiently manage board meetings, legal documentation, and shareholder agreements.
• Lawyers: Collaboratively work on governance tasks with clients and their teams.
• Groups & Associations: Simplify shareholder and member management, ensuring full compliance with legal standards.
• Investment Funds: Track and manage equity structures, capital changes, and investments securely.

Octolo Pricing Plans

On-Demand Service (No Subscription)

This plan allows you to organize a general meeting with no subscription required, offering essential governance tools:

• Document creation.
• Electronic invitations.
• Online voting system.
• Meeting report (PV) generation.

Full Subscription Plan

For a more comprehensive solution, Octolo offers a subscription plan that covers all your governance needs with unlimited access:

• Unlimited organization of meetings and votes.
• Shareholder registry management.
• Collaborative document creation.
• Real-time meeting monitoring and voting.
• Custom legal document templates.

Collaborative Management for Multiple Companies

For organizations managing multiple companies or subsidiaries, Octolo provides a solution to manage multiple entities from a single account:

• Manage multiple shareholder structures.
• Centralized governance across various companies.
• Real-time tracking of capital and voting rights.
• Custom legal reports and archives for each entity.

Why Choose Octolo?

Octolo provides a turnkey solution that automates the administrative complexity of corporate governance. The platform is highly secure, collaborative, and designed to simplify the work of corporate executives, legal departments, and investors.

• Customization: Tailor governance tools to your organization's specific needs.
• Efficiency: Automate document generation, shareholder management, and meeting organization.
• Security: Trusted by legal professionals with state-of-the-art data protection measures.

Whether you are a growing start-up, a large corporation, or an association, Octolo offers the flexibility and tools you need to streamline governance, maintain compliance, and protect sensitive data.